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(continued from System Node)

Currencies–Overview

Tourplan is a full multi-currency system. This means that in operating tours, the Tour Operator is able to purchase services from suppliers in different currencies and then sell those services to agents in a different currency.

Before the system can be used, at least one currency must be set up, and that is the Base Currency. The base currency is generally the currency of the country in which the tour operator is based.

Currencies must be predefined. Exchange rates between currencies must also be defined. Different exchange rates for the same currencies can be set up if required, separated by a "sub-code" which can be defaulted to apply at Booking and Agent level. This can assist with quoting tours in forward months, even years, ahead.

Each defined currency rate has an Input and an Output Currency For example; an accommodation service in Auckland has an Input Currency of NZD (New Zealand Dollar). A quote or Booking may then be made in any nominated currency (Output Currency) provided it has already been entered in the Currency Rate program and paired with the required Input Currency.

Every combination of Input & Output currency that is to be used must be set up in the Currency Rate program.

The following sequence further illustrates the definition of Input & Output Currencies:

  1. The Currency of a service in the Product Database becomes the Input Currency of the service in a PCM.
  2. The Output Currency of the PCM becomes the Input Currency when the PCM is copied into a booking.
  3. The Output Currency of a Tour then becomes the Input Currency of an invoice.

If an attempt is made to use a service in a quote or booking for which the currency rate is invalid, a warning message will display and the last known rate will be used.

If there has never been an exchange rate between the two currencies, then a rate of 1.0000 will be used

 

There are 3 steps in setting up the currency tables:

  1. Define the Currency Codes.
  2. Define Currency Sub-codes (if required).
  3. Define Currency Exchange Rates.

If foreign currencies are not being used, then only the Base Currency detail needs to be set up. Currency Sub-codes are not used with Base Currencies.

 

(continued in Define Currency Codes)

 

Tourplan iS V2.07 System Setup Training Guide

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